The guest list keeps growing, the dining table suddenly looks smaller, and someone just asked if they can stay overnight. Sound familiar?
Whether you’re planning Friendsgiving for 30, a company Christmas party, or Thanksgiving dinner with the whole neighborhood, holiday hosting comes with a few familiar questions: Where will everyone sit? How will we serve the food? And how can we make everyone feel at home?
At Rental Stop, we help you make room for the celebration. From extra tables and chairs to tents, heaters, and rollaway beds, renting lets you prepare for your guests without buying equipment you’ll need to store all year.
Here are a few ways to make holiday hosting easier, starting with the details your guests will appreciate most.
Make Room
Before deciding what to rent, think about how you want the gathering to work. Will everyone sit down for dinner together, or will guests come and go throughout the evening? Will you need separate tables for food, drinks, gifts, or the kids?
Our table rentals and chair rentals help you create the seating and serving space your home or venue needs. An extra banquet table can become a buffet, dessert station, or place for the younger guests to enjoy their own holiday meal.
Add linens to bring the setup together. Coordinating table coverings can make borrowed space feel like part of the celebration, whether you’re using the dining room, garage, or backyard.
Leave room for guests to pull out their chairs and move around the tables. A layout that looks good empty still needs to work once everyone arrives with a plate in hand.
Take It Outside
If your guest list has outgrown your indoor space, a tent rental may help you create an additional gathering area outside.
A backyard or another suitable outdoor space can provide room for dining, mingling, or serving food. The right tent size depends on more than your guest count. Tables, chairs, buffet stations, and walkways all need space, too.
Tell our team how you plan to use the area. We can help you work through tent sizing, placement, and the layout before you finalize your rental list.
Keep Guests Comfortable
North Texas holiday weather can keep a host guessing. A pleasant afternoon can turn into a chilly evening, especially once guests settle in outside.
If your celebration includes an outdoor area, plan for comfort along with seating. Our heating and cooling rentals give you options to discuss with our team, including patio heaters for appropriate outdoor spaces.
For a tented event, ask us about a heating setup suited to the tent size and layout. Heater selection, placement, ventilation, and required clearances all matter. Patio heaters are for outdoor use only.
Your guests may never notice how much planning went into the centerpiece, but they will notice whether they’re comfortable enough to stay and visit.
Welcome Overnight Guests
Holiday hosting doesn’t always end when dinner is over. If family or friends are staying overnight, an extra sleeping space can make the visit easier for everyone.
Our bed rentals include rollaway beds, giving you another option when the guest rooms are full. Before reserving, think about where the bed will go and how much room you’ll need to move around it.
We also offer wheelchair rentals. If a visiting guest needs one, ask about available options ahead of their arrival. Keep entrances, dining areas, and paths to the restroom clear so guests have room to move comfortably.
A little planning for the visit can be just as helpful as planning the meal.
Set the Mood
Hosting a company party, church celebration, or neighborhood gathering? Think about what guests will need to hear and see.
Our audio, video, and lighting rentals can help with music, announcements, presentations, and event lighting. Let our team know the size of the space and what you’re planning so we can help you explore suitable options.
Consider where equipment will go and how it will be powered before setting up your tables. That can help keep cords and equipment out of busy walkways.
Decorate With Ease
The celebration may last one evening, but getting the decorations up can be a project of its own.
For jobs that call for more than a ladder, our scissor lifts and aerial lifts include battery-powered scissor lifts, vertical mast lifts, one-man lifts, and towable lifts such as the TM34 and TM50.
The right equipment depends on the height, reach, access, and surface where you’ll be working. An indoor decorating project on a level floor has different needs from hanging lights along an outdoor roofline.
Tell our team what you want to reach and what the work area is like. We’ll help you narrow down the options and review the equipment’s operating requirements.
Plan Ahead
Once you know your date and have an estimated guest count, contact us to check availability. Reserving early gives you time to work through your layout, transportation, and setup needs.
Before you call, consider:
- Your event date and expected guest count
- Seating, buffet, beverage, and dessert table needs
- Indoor and outdoor space, including a weather backup plan
- Heating, lighting, sound, and power needs
- Overnight guests and accessibility needs
- Pickup, return, delivery, and setup arrangements – Remember, Our Delivery Times slots fill up quickly this time of year.
You don’t need every answer before reaching out. Our event planning services include layout support, site inspections, and CAD drawings to help you visualize the space.
Make Guests Welcome
A seat at the table, a comfortable place to sleep, and room to gather can make all the difference when you’re hosting for the holidays.
Let us help you prepare for the people who matter most. Call or visit our Grand Prairie or Arlington location to reserve your holiday rentals.
You bring everyone together. We’ll help make room.
